Application timeline

An overview of the exchange application timeline and important deadlines.

The following table outlines the expected timeline for an exchange application and indicates when you should expect to hear the outcome of your application.

Timeline and deadlines
October 2024 SWAY pre-application sessions
Wednesday 30 October 2024 (12 noon, GMT) Exchange application opens 
Wednesday 13 November 2024 (12 noon, GMT) Exchange application closes
Monday 18 November 2024 (12 noon, GMT) Deadline for submission of personal statement (University-wide applications only)
Wednesday 20 November 2024 (12 noon, GMT) Peer marking process opens (University-wide applications only)
Tuesday 26 November 2024 (12 noon, GMT) Deadline to complete peer marking (University-wide only)
Thursday 9 January 2025 (12 noon, GMT) Places offered to applicants who are successful in the first round of allocations
Thursday 16 January (12 noon, GMT) Deadline for students to accept/decline their offer

University of California applicants

Applicants to the University of California should note the slightly different timeline that they must adhere to, due to UC's very early internal application deadline. 

Successful applicants to UC will receive confirmation of their place in late December and must accept by 6 January. This means that, unlike other applicants, students who accept an offer to the University of California do not have until 16 January to consider other potential options offered through the Subject-specific route.

UC's deadlines are as follows:

University of California timeline
Late December 2024 Confirmation of University of California place to successful applicants
Monday 6 January 2025 (12 noon, GMT) Deadline to accept/decline offer for University of California

Next steps

  • After exchange places have been allocated and all successful students have either accepted or declined the place offered, any remaining available exchange places will then be reallocated.  This happens between January and April.
  • SWAY will nominate all allocated students who have accepted a place to their designated partner institution from late January until June.
  • Students will complete their host institution's application process and complete their pre-departure planning between January and June.
  • Students then depart on exchange between June and October, depending on the host institution's semester dates.

Find out more about what happens next

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